In today’s challenging economy, just tracking hours is no longer an effective way of managing time. These days, to be effective, corporations need to track how time is being spent. Many organizations are turning to projectized time tracking as a way of getting this done.

One of the most difficult aspects of implementing project control is the capture and approval of labor actuals. TimeControl provides an electronic timesheet system designed to serve both Finance and Project Management

Open Architecture
TimeControl is an open architecture system that supports a variety of databases including MS SQL Server, Oracle, Sybase, Informix, and InterBase. Customizable user profiles allow the TimeControl interface to be tailored to each user’s requirements.

Timesheet Matrix Approvals
TimeControl supports HMS Software’s unique Matrix Approval Process for Labor Actuals™ which allows for quick authorization of project data. This process resolves the inherent conflict that is found when both the finance and project management hierarchies must approve timesheet data simultaneously. Automated validation of timesheet data is handled by TimeControl’s remarkable Validation Rules. Additional approvals can be done manually with a simple Approve/Reject or Approve/Update process. The Project Manager Validation screen displays an easy-to-view hierarchical interface for managing project approvals.

Total Flexibility with User Profiles
TimeControl’s User Profiles allow the Administrator to determine which menu choices, reports and fields should be accessible by each user. The entire interface can be tailored to the user’s individual needs. No other system on the market today offers this much flexibility.

Field level security ensures that only the information which is important to each user, is displayed. Fields can be made read-only or invisible, removing them completely from view. This makes TimeControl at once a secure, deployable system and an easy-to-use one as well.

Links to Project Management Systems
TimeControl includes direct links to project management systems such as Microsoft Project, Project Server, Primavera, Deltek’s Open Plan, and Cobra. As well, TimeControl integrates into the Project Server Web Access interface.

Integrating with a project management system drastically reduces timesheet errors as time can only be charged against valid tasks. Hours entered in TimeControl are returned directly to the project management system as activity and resource progress.

Links to Finance Systems
Along with its ability to link directly to the most popular project management applications, TimeControl also links to virtually any ERP or Finance system including SAP, Oracle Financials, PeopleSoft, Baan and Microsoft Dynamics.

TimeControl’s unparalleled flexibility in its database design means it will always be able to adjust to the requirements of a Finance or other legacy system. Links can be defined by the Administrator to match the requirements of the Finance System. And batch tracking of any exported data ensures that it will not be exported twice inadvertently. Complete Debit/Credit functionality and an ability to close previous periods from adjustments, allows TimeControl data to be accepted by the Finance system with confidence. The auditable nature of TimeControl data makes it an ideal complement to your Finance System. No longer must you worry about reconciling the data from multiple timesheet systems or multiple sources. Both Finance and Project Management are able to work directly from the same data across the enterprise.

Expense Reports
TimeControl includes extensive expense report functionality. Users can enter an unlimited number of expense report items for each timesheet line.

Governance and Compliance
More and more both private and public organizations are being called upon to implement good corporate Governance and report not just how much time was spent on labor but what was done with that time. Government compliance with standards such as the Defence Contract Audit Agency(DCAA), Sarbanes Oxley, the European Time Directive, and FMLA makes deploying TimeControl a wise choice. With TimeControl, one timesheet system can fulfill the compliance needs of both the government and the Board of Directors.