HMS software updates DCAA compliance solution area

Publishers of TimeControl timesheet software update guidance on how contractors can fulfill DCAA requirements for timecards

Montreal, September 14, 2009 - HMS Software, a leading provider of enterprise timesheet and project management solutions, has announced that is has updated its solution guidance area to assist contractors who must be compliant with the US Defense Contract Audit Agency.

The US Defense Contract Audit Agency is responsible to ensure that contracts that fall within its jurisdiction are properly accounted for. The DCAA auditing standards have been adopted by a number of US-based agencies including Homeland Security, the Department of Energy (DOE) the Department of Transport (DOT) and others. These standards can also be imposed on sub-contractors to those who are providing products and services to prime contractors on such projects.

"Many of our clients are now required to comply with DCAA standards for timesheets," says Chris Vandersluis, President of HMS Software. "Given our extensive list of defense, aerospace and energy clients, we have had to ensure that TimeControl could meet those standards for well over a decade."

There are a number of aspects to DCAA compliance but one of the key components is the collection of timesheets or timecards. The DCAA does not endorse any software products nor does it recommend any such products. There is no DCAA certification for products such as TimeControl yet not every timesheet system can meet the stringent requirements of the DCAA's "Information for Contractor's" Guidelines.

There are 11 major areas that the DCAA has identified as timecard oriented in their guideline to contractors. We have studied these areas and ensure that TimeControl maintains any changes in the DCAA standards.

"There are a number of functions within TimeControl that were designed with the DCAA criteria in mind," explains Stephen Eyton-Jones, Director of Technical Services for HMS. "Functionality such as ensuring that only the employee who did the work can edit or approve changes to his own timesheet for example or settings that make sure that changes to a timesheet must be routed back to the original employee for approval are specific to organizations who wish to use TimeControl in a DCAA compliant environment."

With DCAA compliance now extending from the largest of projects to many more organizations some of which are not experienced in how to comply with the timecard requirements, HMS has updated its solutions area with several resources including a white paper on using TimeControl within the DCAA requirements, and a slide presentation showing specific functionality within TimeControl when it is configured for DCAA compliance. Also included is a checklist of what configuration steps to take to make sure the TimeControl setup is following the DCAA standards.

For information on TimeControl and how to use it to become DCAA compliant, visit the website at

For information on the Defense Contract Audit Agency requirements, visit their website at

About TimeControl

TimeControl was originally released in 1994. It was immediately successful in the project management sector and today is recognized not only as a project management solution, but also as an enterprise timesheet solution in use by companies worldwide. TimeControl is designed as a multipurpose timesheet able to serve the needs of both Finance and Project Management simultaneously. It includes features such as a multi-browser, multi-device interface, a PC and mobile interface, vacation approvals, executive dashboards, extensive approval functionality, flexible reporting and links to project management and corporate systems which makes the timesheet product ideally suited for integration with existing systems in any organization. TimeControl's flexibility allows it to be deployed for use as a time and attendance, time and billing, project tracking and flex-time system. TimeControl is available both for purchase for an on-premises installation or as an on-line subscription in the Cloud.

To access the free Hosted TimeControl Trial site, visit our free trial page.

For more information about TimeControl, monitor the TimeControl blog at or the TimeControl website at

For information about TimeControlOnline, our hosted timesheet subscription service in the cloud, go to

For any other questions, please contact HMS Software at

TimeControl is represented around the world by our distributors in Argentina, Australia, Brazil, Canada, Chile, Croatia, Czech Republic, Egypt, Finland, Ireland, Mexico, the Netherlands, New Zealand, Norway, Russia, Singapore, Sweden, Thailand, the UK, and the U.S.

About HMS Software

Based in Montreal, Canada with offices in Toronto, HMS Software has been a leading provider of project management and enterprise timesheet systems and services since 1984. HMS Software's first customized timesheet application was written in 1984. With the launch of TimeControl as a commercial application in 1994, HMS Software began servicing clients worldwide.

HMS Software's client list reads like a who's who of business. It includes Acergy, Aecon, Rio Tinto, the Atlanta Airport, the City of Montreal, the County of San Mateo, Electromotive Diesel, EXFO, FT Services, Kelly Services, Koch, Merck Frosst, the Government of Quebec, Georgia Pacific, Parker Hannifin, Rolls Royce, Sobeys, Volvo Novabus, Zimmer Inc. and hundreds of others.

For further information about HMS Software, please visit the HMS website at: or contact us at